This section explains how to enter data using a database as well as entering data manually. DataMatch is very flexible in handling your various workflows for entering Underclass, Events and Sports information. It is impossible to cover all of them in the User's Manual, however our tech support staff can provide you with more information. There is a written description of each of the date entry buttons to help you get a better understanding of how to enter information.
Entering Data Using a Database:
When you import a database, DataMatch assigns each student a unique record number. This record number accesses the student's information. If you imported digital camera files into DataMatch, the thumbnails will be displayed along the bottom of the screen. A red box will outline the image you are entering data for. The top of the screen will show how many images were imported.
Type in the "Record Number" of the first student photographed. Hit "Tab" on your keyboard. This will display all of the student's data.
Your cursor will automatically go to the package field. Enter the letter or the number of the package more than one type of package is ordered, tab over to the second package field and fill in the necessary information.
If a student is ordering Retouching, Personalized Wallets or Spray, check the corresponding box. If ordering Personalized Wallets, the students name will appear in the box labeled "Name on Wallet". You can change the name if requested, i.e. Christopher may want Chris on his wallets. The name Christopher will not be changed in the database or on any ID cards, yearbook or administrative CD's.
Hit "Enter": on your keyboard to advance to the next student.
DO NOT hit enter after you enter the package information for the LAST image, instead go to "File", "Send Job".
Work Buttons
The "Slate" button is used for images you do not want printed (blinks).
If you have multiple frames of the same student, use the "Copy Last Record" button to duplicate the student's information. NOTE: You must submit a record for every image or frame that was taken including the slates. Be sure to hit "Enter" to advance to the next student.
The "Look up Record" feature is used if you did not print out camera cards or labels through DataMatch. Type in the first few letters of the student's last name and click "Find". Locate the student's name on the list, highlight it and click "Insert this Subject". This feature can also be used if you have already entered the student's information and now need to locate that student's name. Click "Go to Record" and the system will bring up the student record you are looking for.
The "Delete Info" button is to delete information that is incorrect. Go to the sequence number you want to remove, click "Delete Info". It will ask if you are sure you want to delete, click "OK". The system will then shift all the information you have entered. NOTE: You will NEVER delete an image that you have imported into DataMatch, only the information.
The "Insert Info" feature is used if you missed entering information on a student. When you click "Insert Info", a window appears and asks what sequence number the information belongs in. Enter the sequence number and click "OK". If you missed entering the third student's information, you would go to sequence number 3, click "OK" and a blank data entry screen will appear for you to insert the missing information. All of your previously entered data then shifts and your data entry is now in correct order.
The "Go To" button will take you right to the sequence or frame number you entered.
Manually Entering Data:
Manually entering data means that you do not have a database to import directly into DataMatch. If this is the case, you will manually enter the information for each student.
Vital Tip: If you are shooting film, send it to Century Color for processing as soon as possible. Don't hold your film while you are entering data. By sending it immediately, we are able to process, edit and scan your film. By the time you send your data we already have a good head start on your job and your delivery time will be faster. If you are having camera problems we can make you aware of it immediately (hopefully before your next shoot).
